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Purpose

As is the practice in many colleges and universities, ̽»¨¾«Ñ¡ cross-lists a selected set of courses as available for either undergraduate or graduate credit. Selected programs at the university have been doing this for a number of years, and it seems incumbent upon the university to have a clear academic policy for this.

Courses may be cross-listed when combining sections of courses into a single course is desirable or required to facilitate a single rich educational experience. Due to the tight communication between the student information system (Anthology) and the learning management system (Canvas), cross-listing also ensures a single course shell for ease of management; Canvas shells cannot be merged unless cross-listed first in Anthology.

Scope

This policy applies to courses cross-listed within the same academic level, either undergraduate-to-undergraduate or graduate-to-graduate.

Policy

1. A typical example of cases where the cross-listing may apply across undergraduate departments includes the following. Cross-listed courses:
   • Must function as one cohesive course,
     • Be cross-listed with like courses. They:
       • May have different prefixes (two-to-five-letter department abbreviation) based on the offering department,
       • Must have the same course title, , course section number, course credit hour, course description, course grading method, GE designation (if applicable), modality (online, on-ground, hybrid, or HyFlex), term including term length, and primary instructor.
     • Course content – educational resources, learning activities, and assessments – must be the same between the cross-listed courses as identified in the course syllabus. The courses are considered academically equivalent, and students may receive credit for only one of the cross-listed courses.
       
       Example of a typically cross-listed course with differing prefixes:
       CCJ 32200 – Social Deviance
       SOC 32200 – Social Deviance
2. The following example illustrates typical cases where the cross-listing may apply across undergraduate levels for registration control. In general, only like courses may have sections cross-listed. Cross listed courses/sections:
   • Must function as one cohesive course.
   • Must have the same department prefix (two-to-five-letter department abbreviation), may have different course titles, may have different undergraduate level , must have the same modality (online, on-ground, hybrid, or HyFlex), term including term length, and primary instructor. and primary instructor.
   • c. May have differing course content: Educational resources, learning activities, and assessments may be different depending on the undergraduate level between the cross-listed courses as identified in the course syllabus. The courses are not considered academically equivalent, and students may receive credit for one or all of the cross-listed courses.
     
     Example:
     DAN 10010 – Ballet I: Beginning Level
     DAN 10011 – Ballet I: Intermediate Level DAN 10012 – Ballet I: Advanced Level
3. To comply with FERPA regulations and best practices, Academic Services will evaluate cross-listing requests on a case-by-case basis and may deny the request to ensure academic integrity. Courses like independent study, thesis, internships, practica, and directed study are often excluded from cross-listing due to their individualized nature.
4. The total registration capacity of the cross-listed sections must not exceed the registration capacity of a single section. In cases where the courses differ, the higher maximum will be honored.
5. The cross-listed courses will function as one course community; students within the cross-listed courses are expected to interact with one another in the same course. If the student meets synchronously, all students will meet at the same time and in the same place (digital or physical). Consistent with FERPA best practices, students in an online course must consent to collaborate or interact with individuals enrolled in other online sections housed within the same Canvas shell.
6. Courses that are cross-listed will have the Canvas shells for each course section merged into one single Canvas shell.
7. New/Proposed cross-listed courses must be approved within Curriculum (curriculum management system) following established approval workflows. Syllabus and must clearly follow cross-listed course guidelines as stated in this document. These records will be shared with the Office of the Provost for final approval and archiving.
8. Removal of cross-listing should be rare and will need approval from the college’s designated point of contact. Academic Services will coordinate with the Learning Design Team to complete the request.
9. When approved, Academic Services will complete the cross-listing steps in Anthology or request a cross-listing reversal if needed. These steps should only be completed when the relevant courses are not in session to mitigate the risk of data loss.
10. A sampling of existing cross-listed courses, specifically those designated as cross-listed for purposes of managing registration control, will be reviewed annually by Academic Services and the academic colleges.
11. A thorough review of all cross-listed courses in a program will be conducted during that program’s (quinquennial) cyclical review. These records will be shared with the Office of the Provost for final approval and archiving.

Please direct any questions about this policy to the Office of the Registrar.